FAQs

For 2026, the following roles are invited and expected to attend: Membership Recruitment Advisors, Network Directors, NS-Membership Growth, NS-New Chapter Development, and selected international volunteer facilitators. 

Volunteer Summit focuses on engaging, equipping, and empowering select volunteer roles with tools and connections to strengthen you in your role.

Volunteer Summit 2026 will include:

• Learning opportunities focused on recruitment strategy, coaching, and setting your chapter up for success during primary recruitment and beyond
• Opportunities for Network team volunteers who support recruitment efforts to engage in these sessions as well — building shared understanding around expectations, alignment, and how to best support Membership Recruitment Advisors in their roles
• Opportunities to meet one-on-one and face-to-face with network volunteers and/or staff who work with your chapter
• Networking time with your fellow Membership Recruitment Advisors, network volunteers, and professional staff

June 19-21, 2026, at the Franklin Marriott Cool Springs, 700 Cool Springs Blvd, Franklin, Tennessee, 37067.   

• Registration opens Wednesday, April 1, at 12 p.m. CT
• Registration closes on Monday, April 20, at 12 p.m. CT

Membership Recruitment Advisors may select an alternate to attend in their place if they are unable to attend. Due to the curriculum focus for this year, we ask that you select the Continuous Recruitment, Community Relations or another MR or CR team advisor to attend as the alternate. Please reach out to your ADCE if you are unable to select a MR/CR advisor as your alternate.

You will be able to designate your alternate on AlphaLink, which will allow another CCAB member to complete the registration process. Please select your alternate on AlphaLink within the registration period, to allow your alternate to register before the close date of April 20. For instructions on selecting an alternate, see the Registration page.

Deadline to transfer registrations: May 18, 2026.

For International Volunteers  

• Double Room (two people/room) and Board: Paid by the Fraternity. Attendees have the option to upgrade to a single room during the registration process. Room upgrades are a personal expense and availability is limited. Please utilize the coupon code provided to you via email when registering.  
• Travel to/ from Nashville, TN: Paid by the Fraternity. Travel guidelines outlined in the Volunteer Travel & Expense Management guide must be adhered to.  
• Registration Fee: Personal expense 
• Ground transportation to/ from the airport, baggage handling, tips, and other fees: Personal expense 

 For Membership Recruitment Advisors or their alternates   

• Double Room (two people/room) and Board: Paid by the Chapter. Attendees have the option to upgrade to a single room during the registration process. Room upgrades are a personal expense and availability is limited.
• Travel to/ from Nashville, TN: Paid by the Chapter
• Registration Fee of $325: This is a personal expense that may be covered by the chapter if the budget allows. Please consult your VPF/Finance Advisor.
• Ground transportation to/ from the airport, baggage handling, tips, and other fees: Personal expense
  • For registration, Membership Recruitment Advisors have the option of using the chapter’s prepaid card or requesting reimbursement through the VP of Finance. 

For those participants wanting to request vegetarian, vegan, gluten-free, or dairy/lactose-free meals or have a food allergy, please make note of this request in the space provided on the registration form. Special meals must be requested in advance and not on-site.   

Registrations (including room and board) can be transferred from the registered advisor to another advisor until May 18. Any changes requested after May 18 may be denied at the discretion of the AOII Events team and may result in a personal fee. No cancellations or refunds will be given for Volunteer Summit.  

Please contact events@alphaomicronpi.org or 615.370.0920 (from the main menu, press 3) to make updates or changes to your registration.   

Membership Recruitment Advisors may work with their VP of Finance to book their travel at any time, as this is a chapter expense. International Volunteers may book travel utilizing the process outlined in the Volunteer Travel & Expense Management guide – which can be found in AOFiles on Fulfilling the Promise once registration opens.    

Programming will begin on Friday, June 19 at 3:00 p.m. CDT. Please schedule your travel to arrive at the hotel prior to 3:00 p.m. CDT to ensure that you are ready for the kickoff of Volunteer Summit!

There will be no scheduled programming on Sunday, June 21. You may choose to depart at any time on Sunday.    

While the official event time for Volunteer Summit will be reserved for programming, there will be Archives Museum open house events held at AOII Headquarters both on Friday, June 19, from 9:00 a.m. – 1:00 p.m. and Sunday, June 21, from 9:00 a.m. – 12:00 p.m. so that attendees who would like to visit have time to do so.   

Check-in time at Franklin Marriott Cool Springs is 4:00 p.m. CDT (if your room is ready, you may check-in earlier). A credit card for incidental room charges will be required for all participants at the time of check-in. The hotel accepts most major credit cards.  

In addition to checking into the hotel, you need to check-in for the event at the AOII registration desk, which will open during a registration reception from 3:00 – 4:00 p.m. All chapter accounts and any personal accounts with AOII must be cleared with AOII Headquarters accounting staff before registration can be completed.  

If your room is not available for check-in prior to the start of programming, we will have luggage holding available.  

Check-out is at 12:00 p.m. CDT. Please check out with the hotel and settle all accounts before leaving.  

Attendees must make arrangements for their own airport transportation. Ground transportation to and from the hotel is a personal expense.  

Yes. Franklin Marriott Cool Springs has complimentary on-site parking. 

• Business casual attire for Friday and Saturday – AOII brand colors (red, pink, coral, and purple) are encouraged. While the weather in the Nashville area is generally hot during this time of year, we recommend bringing layers as conference space at the hotel can be chilly.  
• Your AOII badge 
• A pen & notebook or your electronic notetaking device of choice 
• Contact information for recent graduates who will make exceptional Collegiate Chapter Advisory Board volunteers – now or in the future 
• Cash for tips and baggage handling fees