FAQs

For Volunteer Summit 2024, Chapter Advisors, Network Directors, NS-Membership Experience, NS-New Chapter Development, Collegiate Finance Committee members, and selected international volunteer facilitators (including standing committee chairs) are invited and expected to attend. 

• Learning opportunities for CAs created based on your feedback from Leadership Academy 2024 and Volunteer Summit 2022 
• Opportunities to meet one-on-one and face-to-face with network volunteers and/or staff who work with your chapter 
• Networking time with your fellow Chapter Advisors, network volunteers, professional staff, and international standing committee members 

June 21-23, 2024, at the Franklin Marriott Cool Springs, 700 Cool Springs Blvd, Franklin, TN 37067.  

• Registration opens Wednesday, March 20 at 12 p.m. CDT. 
• Registration closes on Monday, April 15 at 12 p.m. CDT.  

Chapter Advisors may select an alternate to attend in their place if they are unable to attend. Due to the curriculum focus for this year, we ask that you select the Membership Experience, Membership Integrity, New Member Experience, or another MI or ME team advisor (Chapter Culture, Finance, New Member Experience, or Lifetime Engagement advisor) to attend as your alternate. Please reach out to your ADCE if you are unable to select a ME/MI advisor as your alternate. 

You will be able to designate your alternate on AlphaLink, which will allow another CCAB member to complete the registration process. Please select your alternate on AlphaLink within the registration period, to allow your alternate to register before the close date of April 15. For instructions on selecting an alternate, see the Registration page.  

For International Volunteers  

• Double Room (two people/room) and Board: Paid by the Fraternity. Attendees have the option to upgrade to a single room during the registration process. Room upgrades are a personal expense and availability is limited. Please utilize the coupon code provided to you via email when registering.  
• Travel to/ from Nashville, TN: Paid by the Fraternity. Travel guidelines outlined in the Volunteer Travel & Expense Management guide must be adhered to.  
• Registration Fee: Personal expense 
• Ground transportation to/ from the airport, baggage handling, tips, and other fees: Personal expense 

 For Chapter Advisors or their alternates   

• Double Room (two people/room) and Board: Paid by the Chapter. Attendees have the option to upgrade to a single room during the registration process. Room upgrades are a personal expense and availability is limited. 
• Travel to/ from Nashville, TN: Paid by the Chapter 
• Registration Fee: Personal expense 
• Ground transportation to/ from the airport, baggage handling, tips, and other fees: Personal expense 
  • For registration, Chapter Advisors have the option of using the chapter’s prepaid card or requesting reimbursement through the Director of Finance. 

For those participants wanting to request vegetarian, vegan, gluten-free, or dairy/lactose-free meals or have a food allergy, please make note of this request in the space provided on the registration form. Special meals must be requested in advance and not on-site.   

Registrations (including room and board) can be transferred from the registered advisor to another advisor until May 23. Any changes requested after May 23 may be denied at the discretion of the AOII Events team and may result in a personal fee. No cancellations or refunds will be given for Volunteer Summit. 

Please contact events@alphaomicronpi.org or 615.370.0920 (from the main menu, press 3) to make updates or changes to your registration.  

Chapter Advisors may work with their Director of Finance to book their travel at any time, as this is a chapter expense. International Volunteers may book travel utilizing the process outlined in the Volunteer Travel & Expense Management guide – which can be found in AOFiles on Fulfilling the Promise – once registration opens.   

Programming will begin on Friday, June 21 at 3:00 p.m. CDT. Please schedule your travel to arrive at the hotel prior to 3:00 p.m. CDT to ensure that you are ready for the kickoff of Volunteer Summit!  

There will be no scheduled programming on Sunday, June 23. You may choose to depart at any time on Sunday.   

While the official event time for Volunteer Summit will be reserved for programming, there will be Archives Museum open house events held at AOII Headquarters both on Friday, June 21 from 9:00 a.m. – 1:00 p.m. and Sunday, June 23 from 9:00 a.m. – 12:00 p.m. so that attendees who would like to visit have time to do so.  

Check-in time at Franklin Marriott Cool Springs is 4:00 p.m. CDT (if your room is ready, you may check-in earlier). A credit card for incidental room charges will be required for all participants at the time of check-in. The hotel accepts most major credit cards.  

In addition to checking into the hotel, you need to check-in for the event at the AOII registration desk, which will open during a registration reception from 3:00 – 4:00 p.m. All chapter accounts and any personal accounts with AOII must be cleared with AOII Headquarters accounting staff before registration can be completed.  

If your room is not available for check-in prior to the start of programming, we will have luggage holding available.  

Check-out is at 12:00 p.m. CDT. Please check out with the hotel and settle all accounts before leaving.  

Attendees must make arrangements for their own airport transportation. Ground transportation to and from the hotel is a personal expense.  

Yes. Franklin Marriott Cool Springs has complimentary on-site parking. 

The Emporium will be open throughout  Volunteer Summit for your shopping convenience. Shopping hours will be provided on-site. 

• Business casual attire for Friday and Saturday – AOII brand colors (red, pink, coral, and purple) are encouraged. While the weather in the Nashville area is generally hot during this time of year, we recommend bringing layers as conference space at the hotel can be chilly.  
• Your AOII badge 
• A pen & notebook or your electronic notetaking device of choice 
• Contact information for recent graduates who will make exceptional Collegiate Chapter Advisory Board volunteers – now or in the future 
• Cash for tips and baggage handling fees