Alpha Omicron Pi Monitoring The Coronavirus/COVID-19
Tuesday, August 10, 2021, 3:15 p.m. CT: AOII Properties has updated the COVID-19 Acknowledgement of Personal Responsibilities and Expectations and COVID-19 Guidelines.
Along with Signage for facilities
Wednesday, May 19, 2021, 3:44 p.m. CT: Starting this weekend of May 21st, we will no longer have the COVID-19 after hours call line. If your chapter’s facility is still open, please continue to follow the COVID-19 reporting procedures that have been in place all year and let your House Director or your Assistant Director of Properties know. We will continue to send out communication as needed to relevant parties letting them know of cases in your house. If you have any questions about this change, please reach out to Brook Clifford, Director of Properties Operations at 615-695-2656.
Friday, April 23, 2021, 8:23 a.m. CT: AOII Properties has updated the House Guidelines and COVID-19 questionnaire with information regarding move-out procedures.
Friday, March 12, 2021, 3:20 p.m. CT: If you need to report a new COVID-19 case at your chapter’s facility over the weekend, please call 615-695-2609.
Friday, February 26, 2021, 3:29 p.m. CT: If you need to report a new COVID-19 case at your chapter’s facility over the weekend, please call 615-695-2609.
Friday, February 19, 2021, 3:38 p.m. CT: If you need to report a new COVID-19 case at your chapter’s facility over the weekend, please call 615-695-2609.
Friday, February 12, 2021, 4:07 p.m. CT: If you need to report a new COVID-19 case at your chapter’s facility over the weekend, please call 615-695-2609.
Friday, January 29, 2021, 3:14 p.m. CT: If you need to report a new COVID-19 case at your chapter’s facility over the weekend, please call 615-695-2609.
Friday, January 22, 2021, 3:37 p.m. CT: If you need to report a new COVID-19 case at your chapter’s facility over the weekend, please call 615-695-2609.
Tuesday, January 19, 2021, 2:16 p.m. CT: COVID-19 reporting processes are being modified for Spring 2021 for houses with a House Director. If your chapter has a House Director, you can expect communication from them directly when a member has been diagnosed with COVID. If you do not have a House Director, you will continue to receive the same correspondence you have been from your Properties staff partner.
Friday, January 8, 2021, 4:00 p.m. CT: If you need to report a new COVID-19 case at your chapter’s facility over the weekend, please call 615-695-2609.
Friday, December 4, 3:26 p.m. CT: If you need to report a new COVID-19 case at your chapter’s facility over the weekend, please call 615-695-2609.
Friday, November 20, 3:19 p.m. CT: If you need to report a new COVID-19 case at your chapter’s facility from Friday, November 20 through Sunday November 29, please call 615-695-2609.
Friday, November 13, 4:05 p.m. CT: If you need to report a new COVID-19 case at your chapter’s facility over the weekend, please call 615-695-2609.
Friday, November 6, 5:22 p.m. CT: If you need to report a new COVID-19 case at your chapter’s facility over the weekend, please call 615-695-2609.
Friday, October 30, 12:21 p.m. CT: If you need to report a new COVID-19 case at your chapter’s facility over the weekend, please call 615-695-2609.
Friday, October 23, 4:03 p.m. CT: If you need to report a new COVID-19 case at your chapter’s facility over the weekend, please call (615) 695-2609.
Friday, October 16, 3:09 p.m. CT: If you need to report a new COVID-19 case at your chapter’s facility over the weekend, please call (615) 695-2609.
Friday, October 9, 3:04 p.m. CT: If you need to report a new COVID-19 case at your chapter’s facility over the weekend, please call (615) 695-2609.
Friday, October 2, 3:05 p.m. CT: If you need to report a new COVID-19 case at your chapter’s facility over the weekend, please call (615) 695-2609.
Friday, September 25, 4:05 p.m. CT: If you need to report a new COVID-19 case at your chapter’s facility over the weekend, please call (615) 695-2609.
Friday, September 18, 3:33 p.m. CT: If you need to report a new COVID-19 case at your chapter’s facility over the weekend, please call (615) 695-2609.
Friday, September 11, 4:10 p.m. CT: If you need to report a new COVID-19 case at your chapter’s facility over the weekend, please call (615) 695-2609.
Thursday, September 10, 2:45 p.m. CT: Learn about/participate in NPC’s #StopTheDrops campaign to reduce the spread of COVID-19.
Friday, September 4, 5:04 p.m. CT: If you need to report a new COVID-19 case at your chapter’s facility over the weekend, please call (615) 695-2609.
Friday, August 28, 6:14 p.m. CT: If you need to report a new COVID-19 case at your chapter’s facility over the weekend, please call (931) 576-5085.
Thursday, August 20, 8:50 a.m. CT: Due to the current financial hardships facing collegiate chapters, AOII’s Rituals, Traditions and Jewelry Committee (RT&J) has elected to postpone the release of our revised Ritual Publications until 2022. Collegiate Chapters no longer need to include the fees for revised Ritual Manuals in their 2020-2021 budgets. These resources include the Ritual Book, Book of Ritual Instructions (BRI) and the Ritual Education Manual (REM). When released, the new REM will be a digital only publication, while the Ritual Book and BRI will remain printed resources.
Friday, July 31, 2:05 p.m. CT: Collegiate Member Finances: Fall 2020
Tuesday, July 21, 10:00 a.m. CT: AOII Properties has shared information with chapters regarding opening facilities for fall 2020.
- Member Acknowledgement of Expectations & Responsibilities
- Alpha Omicron Pi: Returning to Campus Information
- AOII House Guidelines
- Signage for facility
- Sign-in contact tracing forms
- Meal service information
Thursday, July 9, 2:06 p.m. CT: AOII Properties Fall 2020 Update
Thursday, June 4, 11:04 a.m. CT: Alpha Omicron Pi Headquarters will continue to follow a remote-work model for all Fraternity Staff. Return to the office will continue to be evaluated with regards to the safety of our staff. All staff may be reached via phone at (615) 370-0920 (press 1 for the staff directory) or by individual email, available on our Headquarters Staff page.
Our staff will be responding to emails and phone calls during normal hours of operations Monday through Friday 8:30 a.m. to 5:30 p.m. CT. We will continue to share updates through our website and AOII social media.
Monday, May 29, 12:00 p.m. CT: While we know the landscape of COVID-19 is changing almost daily, we are actively working on formulating plans for our chapters with facilities for the 2020-2021 academic year. We will communicate these plans and intentions, as they affect your chapter specifically, just as soon as we have them. We anticipate that if this will affect reduction in capacity at your facility, that we will share that information in the next few weeks. If it will not affect your chapter’s capacity, but will affect other areas, we will share that plan-of-action prior to your chapter’s move-in. Please know we are continuing to monitor local and federal government updates, CDC guidelines, and university statements and protocols being released. Should you receive any information that could be relevant to these decisions, please forward that communication to your appropriate Assistant Director of Properties.
Wednesday, May 13, 11:04 a.m. CT: Alpha Omicron Pi Headquarters will continue to follow a remote-work model for all Fraternity Staff through June 8, 2020. We will then reevaluate the situation for the safety of our staff. All staff may be reached via phone at (615) 370-0920 (press 1 for the staff directory) or by individual email, available on our Headquarters Staff page.
Our staff will be responding to emails and phone calls during normal hours of operations Monday through Friday 8:30 a.m. to 5:30 p.m. CT. We will continue to share updates through our website and AOII social media.
Wednesday, April 22, 9:57 a.m. CT: Alpha Omicron Pi Headquarters will continue to follow a remote-work model for all Fraternity Staff through May 18, 2020. We will then reevaluate the situation for the safety of our staff. All staff may be reached via phone at (615) 370-0920 (press 1 for the staff directory) or by individual email, available on our Headquarters Staff page.
Our staff will be responding to emails and phone calls during normal hours of operations Monday through Friday 8:30 a.m. to 5:30 p.m. CT. We will continue to share updates through our website and AOII social media.
Thursday, April 2, 5:58 p.m. CT: AOII 2020 Virtual Leadership Institute
We have been evaluating all aspects of our operations including our summer Leadership Institute event planned for June 19-20 in Franklin, Tennessee. Keeping the health, safety and well-being of our members, volunteers, delegates, staff and guests as our top priority, the AOII Executive Board has voted unanimously to cancel our 2020 on-site Leadership Institute experience this year.
In place of the on-site event, we are excited to announce a Virtual Leadership Institute will be held enabling even more members to participate in the sisterhood, education and celebrations that are highlights of every LI. Click here for more information about this event.
Thursday, April 2, 8:23 a.m. CT: Online Pledge Service of Collegiate Chapters now available
RT&J has unanimously agreed that, during this time, the Pledge Service for Collegiate Chapters may be performed by a CP in an online setting. Any chapter in need of this service should contact their ADCE to receive the service that has been slightly modified for online execution. Chapter Presidents, Chapter Advisers, New Member Educators, sponsors and New Members should participate. Though they do not have a role in this service, KORs should be invited to participate if they are available. If possible, RT&J advises that New Member Educators and KORs meet with the New Members in advance to explain what to expect. The New Member will need to know that, in general, she will be asked to respond with I do, I am and I will. The NM should listen to the beginning of the question to know what to say. Also the New Member will be asked to say her full given name at one point.
RT&J also recommends that especially under these circumstances the use of an education module in the days following the Pledging Service. This service is from the Rituals Education Manual and is Reflections on Pledging AOII. It could easily be used in a NM online meeting. The KOR could lead this along with the NM Educator and it is recommended the sponsors participate also. Some KORs may not have access to their Ritual Education Manual so a copy of the module can also be obtained from your ADCE.
Tuesday, March 31, 5:15 p.m. CT: AOII Properties Fee Reduction Update
Tuesday, March 31, 2:52 p.m. CT: Alpha Omicron Pi Headquarters will continue to follow a remote-work model for all Fraternity Staff through May 4, 2020. We will then reevaluate the situation for the safety of our staff. All staff may be reached via phone at (615) 370-0920 (press 1 for the staff directory) or by individual email, available on our Headquarters Staff page.
Our staff will be responding to emails and phone calls during normal hours of operations Monday through Friday 8:30 a.m. to 5:30 p.m. CT. We will continue to share updates through our website and AOII social media.
Thursday, March 26, 12:35 p.m. CT: Updated Statement on Room, Board, and Development Fees: During April, May and June we will remove all late fees, including on all Corporation late fees*, should you be unable to make payments on typical due dates. Further, we will permit promissory notes to be extended through August instead of the end of the fiscal year (June 30th). If you need to complete a new promissory note in lieu of this, please feel free to work with your local chapter accordingly. We are truly hopeful these decisions will help in providing relief to our sisters during this season of unexpected hardship.
While we are still in conversation surrounding reduction in room & board costs for Spring 2020, we expect to have updates in the coming weeks and will share them as soon as we know more.
*Room & Board, Development Fees, Building & Furnishing Fees, Damage Deposits, and Prepayment Fees
Monday, March 23, 10:21 a.m. CT: Alpha Omicron Pi Headquarters will continue to follow a remote-work model for all Fraternity Staff through April 6, 2020. We will then reevaluate the situation for the safety of our staff. All staff may be reached via phone at (615) 370-0920 (press 1 for the staff directory) or by individual email, available on our Headquarters Staff page.
Our staff will be responding to emails and phone calls during normal hours of operations Monday through Friday 8:30 a.m. to 5:30 p.m. CT. We will continue to share updates through our website and AOII social media.
Tuesday, March 17, 12:05 p.m. CT: AOII Properties Update – 3/17/20
Monday, March 16, 2:15 p.m. CT: Statement on Dues and Fees
Sunday, March 15, 2:07 p.m. CT: Alpha Omicron Pi Headquarters will be adjusting to a remote-work model for all Fraternity Staff beginning Monday, March 16 through March 30, 2020. We will then reevaluate the situation for the safety of our staff. All staff may be reached via phone at (615) 370-0920 (press 1 for the staff directory) or by individual email, available on our Headquarters Staff page.
Our staff will be responding to emails and phone calls during normal hours of operations Monday through Friday 8:30 a.m. to 5:30 p.m. CT. We will continue to share updates through our website and AOII social media.
Thursday, March 12, 3:27 p.m. CT: The overall health and wellness of our members deserves our utmost care and attention. Alpha Omicron Pi continues to monitor the global health situation Coronavirus/COVID-19 and is actively discussing contingency plans for collegiate and alumnae chapter operations. Our main priority is the health and well-being of our members.
With this information, we ask that each collegiate and alumnae chapter (Chapter President or delegated officer) conducts a wellness inventory of each member. This is including each member’s physical, mental and emotional well-being. Reach out to your members in whichever method makes sense for your chapter; text, call or email.
Chapters and members should use CDC guidance in evaluating operations, events and activities for the remainder of the year. Collegiate chapters where the college or university is closing or implementing any restrictions due to the coronavirus, please contact Bailey Read, Director of Collegiate Experience, at bread@alphaomicronpi.org or call (615) 370-0920.
For those experiencing restrictions or closures on campus, we have resources available to provide your chapter with the tools to meet virtually through an online meeting platform. Chapter Presidents, please contact your Assistant Director of Collegiate Experience or Assistant Director of Growth for assistance in setting this up as well as procedures for electronic voting. Impacted alumnae chapters who are interested in meeting virtually, please contact Kayla Reszka, Assistant Director of Alumnae Engagement, at kreszka@alphaomicronpi.org or call (615) 370-0920 for more information.
AOII Properties is monitoring university/college communication and will work with each facility individually to mirror campus plans. If you have specific questions, please work directly with your Assistant Director of Properties. Should a facility be closed for the remainder of the semester based on campus plans, this will be communicated directly from the AOII Properties team.
We will share additional information as needed and will handle situations on a case by case basis in conjunction with your chapter needs.
Wednesday, March 11, 2:35 p.m. CT:
- AOII Properties Response and Information
- Collegiate Chapter Response Guidelines for COVID-19
- Alumnae Chapter Response Guidelines for COVID-19
- Continue The Chapter Experience Virtually
Emergency Assistance is available through the Ruby Fund should you find yourself in immediate need throughout this unprecedented situation. Please reach out to the AOII Foundation at rubyfund@alphaomicronpi.org.
For the most up to date information about the Coronavirus/COVID-19 from the CDC, please click here.